How to Build Onboarding Plans for New Hires

Nov 10, 2022 · 7 mins read · Hiring & Onboarding

There are many issues that HR Managers deal with on a daily basis but none are more complex than hiring and onboarding interns and new employees.

Although there is an endless demand the talent pool is progressively getting less. Therefore it's more crucial than ever to be successful in your search for the ideal individual despite the talent shortage. But after locating the perfect candidate a more difficult task starts.

All your time spent searching for finding interviewing and hiring the ideal candidate will be for nothing if the new hire decides to quit for a greener pasture you will then have to start over from scratch.

What happens for example if an applicant accepts an offer agrees to the notice period and joining date but then cancels at the last minute?

These are all nightmarish scenarios but they are avoidable. All you have to do is build a structured onboarding plan for new hires.

Through this defined process you can boost employee engagement nurture a sense of loyalty and camaraderie in your new hires and in turn improve your employee retention rate.

What is employee onboarding?

Building a successful team involves more than selecting the top individuals for open jobs in your company. One of the most critical aspects in determining whether freshly hired talent will be productive happy employees is the onboarding process for new hires.

Firms however often confuse onboarding with orientation.

While onboarding is a thorough process including management and other employees that can take up to 12 months orientation is a requirement you can complete shortly—paperwork must be completed and other routine chores are your expected outputs.

An employee onboarding process is a structured way of introducing new hires to their position within an organization.

It may include workstation setups familiarization with team and workplace procedures introductions to coworkers and management and other features.

The onboarding process is created to provide new hires with all they require to function at their highest level in their position as quickly as feasible.

When you make an offer onboarding begins and lasts until the individual begins to perform in their new position. However the time needed to accomplish that may differ from one business to another.

While some businesses view onboarding as a one-day process others drag it out over the course of 18 months. But for almost every firm the employee onboarding procedure begins as soon as a potential employee receives an offer letter.

Want to read more about onboarding do’s and don'ts? Read this post.

Why is onboarding important?

It takes more than printing papers out and making a PowerPoint slide with business procedures to implement a smart employee onboarding process.

Strategically onboarding new hires has various advantages. Your bottom line is impacted by some like increased productivity. Others like increased retention can significantly affect your bottom line.

Other benefits include:

1. Solid employee experience

A successful onboarding process shapes the overall employee experience.

Focusing on elements like corporate culture employee development and regular check-ins demonstrates to new employees how much you care about their time with your business. Extending these emphasis areas beyond onboarding ensures that good employee experience is maintained from hiring to retirement.

2. Increased engagement

Engaged workers go above and beyond at work which boosts output and profitability while reducing turnover and absenteeism.

Employees onboarded properly may feel more a part of your company's goal vision and values.

3. Attractive to top talent

An engaging onboarding program that offers an excellent employee experience will help you retain talent and draw in top candidates.

Building Onboarding Plans for New Hires

With the economy improving a lot of expanding businesses are starting to look for talented new staff. This entails a lot of first days on the job and a lot of time and money spent as new hires adjust to their new roles.

What if you could speed up the process through which workers reach their maximum potential?

Here's a look at how your business might build an onboarding procedure to reduce new hires' learning curves.

1. Begin before hiring

An effective onboarding program gets started during the employment and recruitment phase.

An onboarding procedure is connected to and in some ways begins with the employer brand you develop to draw candidates who are a good fit for your business's overarching objectives.

Before a candidate is employed start the orientation process by providing adequate details about your workplace and culture in the Careers section of your website.

By doing this you are more likely to draw in applicants who will be more connected with the mission and culture of your business and more likely to turn out to be highly productive workers.

2. Fast-track after placement

Why not get a jump start on all the new documentation a new hire will undoubtedly need to complete?

Many businesses decide to deliver the required legal documents with a formal offer letter. Additionally you can distribute an employee handbook in advance so new hires will be able to handle their first day.

3. Invest in automation

Consider automating your human resource processes in the era of remote work and flexible arrangements. You can free up time and effort and allocate these towards more pressing tasks.

At Hezum our intuitive software is the perfect automated administrative assistant for all your HR needs.

For your onboarding plans ensure your new hires can perform as soon as possible with a solution that guarantees you've got everything handled from contract signing and logins to induction and training.

There’s also a solution that can help your employees save time effort and paperwork. With Employee Self Service (ESS) enable your personnel to log onto Hezum to schedule and manage time off as well as access HR-related papers and information.

To summarize

A successful onboarding tool should inspire new hires to venture confidently into the unknown organizational landscape.

New hires can spend less time buried in paperwork and more time learning about the company's principles exploring the workplace and making new friends if the onboarding process is automated.

Tricia Tan

Tricia Tan